Welcome to the Camp Fire team! Here is your to do list. Make sure to note any time spent on these tasks on your timesheet. If you do not complete these tasks, you will not be put on the schedule.

  1. Get your STARs number and start your background check:
    MERIT Workforce Registry (scroll down until you see the “Portable Background Check” dropdown menu)
    Select “school aged program” and then “I am currently applying” as you are registering for a STARs ID. Once you get a STARs ID, you will be able to click the link that says “Portable Background Check”.
  2. Camp Fire Training Module:
    This module has all the necessary instructions to become fully onboarded and complete initial training requirements. Complete the training module and ask questions as needed via email, text, or office visit.
  3. Review “lead teacher”, “assistant teacher”, or “aide” requirements and ensure you are on the right track: School-Age Care Providers | Washington State Department of Children, Youth, and Families (site directors are lead teachers, other staff who have high school diplomas are assistant teachers, staff still in high school are aides)
  4. Attach to your site(s) on MERIT as a lead teacher, assistant teacher, or an aide: MERIT Workforce Registry (scroll down until you see the “Facility/Site Registration” dropdown menu and then scroll until you see a numbered instruction list)

Here are the options you will select when attaching yourself to site:
School-age program
Lead Teacher or Aide
Select site(s) (subs, attach to ALL sites): search “Camp Fire (school name)”

Training Slides: 
Canva Presentation 
You are responsible for the information in these slides. Please refer back to it anytime you need to. This presentation is the basis for the above module, so if you think it would be helpful, you are welcome to review the presentation prior to taking the training module. Basic info can be found on the next 2 pages of this document.

DCYF Training Portal:  
Take the courses Mandatory Reporter, Families Experiencing Homelessness, Disaster Preparedness within 3 months of hire

Bloodborne Pathogens:
HIV AIDS and Bloodborne Pathogens Training for Child Care (
Within 3 months of hire

Food Handlers Permit:
Do it Right, Serve it Safe! (
Before beginning work

Upcoming classes at the Y
It is your responsibility to find and register for a CPR class as soon as possible upon being hired. Camp Fire admin staff will let you know if we have any private group classes coming up, but generally, it is best to join an open public class.

Schedule/time off requests:
Google Spreadsheet

Washington Administrative Code (WAC)

Pinterest board with activity/craft ideas:
Pinterest Board

Camp Fire Rules and Best Practices

  • Calling out for a sick day must be done by 10am same day during after school camp, 6am same day during summer camp. Time off requests must be made at least a week prior to the date requested and are not guaranteed to be approved, though we do our best to approve as many as possible. If two staff members have already requested that day off, no further requests will be approved.
  • It is important that you always have the Camp Fire phone accessible for parent calls. Please have it handy, but also make sure someone is paying attention to the kids for the entirety of program. Phone use is limited to attendance, snack count, communicating with parents, and other job duties. Personal phones should be kept away unless you are making a work call or quickly using it as a timepiece. This is something parents bring up a LOT about lots of sites because they don’t realize you guys have to use your site phones for work tasks– just make sure you are attentive to the kids and only using phones when you need to. When one of you is using the phone, the other(s) should be completely focused on the kids.
  • Attendance and snack count must be accurately recorded each day.
  • Due to being part of a legal child to adult ratio, Camp Fire cannot tolerate late arrival to program or no-call-no-shows, and either is grounds for potential immediate termination. Consistently unreliable staff members will be asked to step down into an as-needed schedule. 
  • At least one member of staff must interact 1:1 with every single child, every single day. Greet the kids by name and at minimum ask them how their day was/what they’re drawing/etc.
  • Payday is the last business day of each month. During after school camp, Site Directors can clock up to 20 hours in a normal week to account for planning. Everyone else can clock up to 20 hours in a normal week if completing STARs hours or other specifically prescribed training.
  • Staff are expected to arrive by 2:20/1:20, or in summer camp, be present and ready to work by their scheduled start time.
  • Leaving work during program is not acceptable unless you are out of ratio. If you come to work, plan to be there the full program time. Staff members who leave during program without prior permission will be taken off the schedule.
  • Check your email daily before program during after school camp– registration info, reminders, updates, etc. Check your email at least a few times a week during summer camp.
  • No food or drinks at program (other than a water bottle). This is a licensing requirement. No coffees, energy drinks, sodas, etc. Please finish drinks and snacks by 2:40 (or keep it in your back room/staff-only storage area).
  • Staff should dress in a way that allows them to move around comfortably, including practical shoes, weather appropriate attire, and clothes that fully cover their bodies from mid-thigh to a few inches under the collar bone. Modest sleeveless tops are permissible. During swimming, women must wear one-piece swimsuits, conservative two-piece swimsuits, or shorts, and men must wear full length shorts. Jeans, leggings, and shorts are all acceptable work attire, so long as the body is appropriately covered. Tee shirts should not display slogans that may be considered offensive or adult content, including Camp Fire tee shirts or sweatshirts are encouraged during the after school season and required during the summer season.
  • Call parents for early pickup only if a child is ill or physically unsafe (exiting program space or harming others counts). Text admin staff before doing this. If a child shows up to camp ill, or becomes ill during program hours, families are required to pick up their child as soon as possible. A child is considered ill if they display any of the following symptoms:
    • Fever of 100f or higher
    • Vomiting on 2 or more occasions within the past 24 hours
    • 3 or more watery stools within the past 24 hours
    • Draining rash
    • Eye discharge or pink eye
    • Lice or nits
    • Fatigue extreme enough to prevent them from participating 
    • Injury extreme enough to prevent them from participating, such as profuse bleeding or a blow to the head
  • If someone you don’t recognize comes to pick up a child, ask to see their ID and check the pickup list to make sure they are on it. If someone who is not on the pickup list comes to pick a child up, call the primary guardian and ask for permission to release the child to this person.
  • Staff members who have not completed high school are not able to be alone with children in after school camp. This is a licensing regulation. Any staff member who has completed a background check is authorized to be alone with children during summer camp.

Camp Fire staff cannot:

  • Help a child in the bathroom (wait outside by the sinks)
  • Help a child get dressed (coats are okay)
  • Apply sunscreen lotion to a child (spray is okay)
  • Let a child sit on their lap
  • Pick up a child
  • Give gifts to a specific child
  • Babysit for a child outside Camp Fire programming (unless a relationship existed prior to hire)
  • Text or DM with a child
  • Make plans to see a child outside of Camp Fire programming
  • Take pictures of/with the children for personal use, including posting on personal social media (taking pictures to send to Program Director is okay. It is also acceptable to take pictures of art a child makes for you, a cool LEGO project, etc)
  • Be alone with a child – if a child needs to go inside to use the bathroom, ask them to find a buddy to bring with you and the child. If you need to talk to a child 1:1, do it in the view of your coworker, etc

Cell Phone Policy

The Camp Fire cell phone policy offers general guidelines for using personal and company cell phones during work hours.

The purpose of this policy is to empower all Camp Fire staff to use cell phones in a productive, beneficial manner, while minimizing the distractions, accidents, and frustrations that can result from improper cell phone use. Cell phones should be used as a tool, not as a distraction. This policy applies to all Camp Fire employees.

Basic guidelines include:

  • Do not use cell phones for surfing the internet, texting friends, using social media, or gaming during work hours.
  • Avoid using cell phones for personal tasks during work hours.
  • Do not use cell phones to record/photograph confidential information such as children. Utilize Camp Fire phones to take program pictures.
  • Do not use cell phones when you are directly responsible for children. Use them only when a coworker is able to step in and actively engage with the children in your care.
  • You may use your cell phone during your assigned break or lunch however you like as long as it does not pose a security or safety risk.
  • If you need to respond to a message or take a phone call during work hours due to an urgent situation such as a family concern or a call from your doctor, please let your lead know before briefly excusing yourself from the group. Once it has been handled, please return to work swiftly.

Disciplinary Action

Continued use of cell phones at inappropriate times or in ways that distract from work (more than 3 warnings) will lead to the staff member in question being placed on a cell phone contract stating agreement to the above policy.

Cell phone usage for illegal or dangerous activity, for purposes of harassment, or in ways that violate the company confidentiality policy may result in employee termination. This includes, but is not limited to, inappropriately taking or using photos of children or coworkers.

Personnel Files Checklist

We have an updated checklist on file for each Camp Fire staff member. Contact Camp Fire admin to review your file to make sure you have turned everything in. You can either come look at your physical file in the office, or request a scanned copy of your current checklist.

  • Background Check Certificate
  • First Aid/CPR Certificate
  • Food Handler’s Permit
  • Proof of high school or college graduation (diploma or transcripts)
  • Resume
  • References
  • Emergency contact form
  • Bloodborne Pathogens Certificate
  • TB Test
  • Copy of ID
  • I9
  • W4
  • Direct Deposit form
  • Families Experiencing Homelessness Certificate
  • Mandated Reporter Certificate
  • Natural Disaster Preparedness Certificate
  • School Age Basics Certificate (Site Directors)